Automating Member Lifecycles & WhatsApp Billing at Scale
Varnyx Engineering Team
Software Engineers
Automating Member Lifecycles & WhatsApp Billing at Scale
At MFP Gym in Vadamadurai, operations staff were spending up to 4 hours every evening reconciling paper sign-in registers, manually chasing membership renewal fees, and calculating trainer commissions.
Solution Architecture
We engineered a centralized operational dashboard paired with automated WhatsApp messaging APIs:
1. Shift & Biometric Integration
- Member check-ins synchronize across morning, evening, and ladies-only batches with instant validation against active subscription tiers.
2. Transactional WhatsApp Dispatch
- Automated payment receipts and renewal reminders are triggered 3 days prior to expiration via the official WhatsApp Business Cloud API with unique UPI checkout links.
3. Financial Telemetry
- Real-time revenue analytics, pending receivable ledgers, and trainer payout schedules are generated automatically.
Measurable Results
- 85% Reduction in Admin Hours: Front-desk staff now focus on member coaching rather than paperwork.
- Zero Payment Delays: 92% of renewals completed via direct WhatsApp checkout links.
Varnyx Engineering Team
Software Engineers
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